The organisation acts in accordance with the laws and legal requirements applicable in the country where it is registered.In Uganda, UMYDF was incorporated in 2011. It is registered and licensed by the National Bureau for Non-Government Organisations, Registration Number 3939, Permit Number 7395.

MS 2 Governance and Organisation

2.1

Board Manual

The actions of the Board of Directors of the organisation are guided by a board manual which among others clearly stipulates the role and responsibilities of the body.

2.2

Organogram

The organisation has a clear organisation structure that is publicly displayed at its offices and explained to its stakeholders.

2.3

Strategic Plan

The organisation has an up-to-date, and SMART strategic plan that stipulates its mission and strategic objectives.

2.4

Resource Mobilisation Strategy

The organisation has an up-to-date Resource Mobilisation Strategy to guide how it fundraises and manages the funds mobilised.

MS 3 Human Resource Management 

3.1 Human Resource Manual

The organisation manages its Human Resources as laid down in regulations and procedures of the Human Resource Manual. These are clearly defined and are known to all staff

3.2 Job description document

The roles and responsibilities of Management and Staff are clearly defined in a job description document and communicated through Management Appointment letters, Terms of Reference, and Staff Employment contracts.

3.3 Volunteer Policy

Voluntary service is a key pillar required to respond to future challenges. Our volunteer policy gives the organisation a consistent way to approach the involvement of volunteers across the whole organisation.

3.4 Gender Policy

Our gender policy recognises that gender relations, roles and responsibilities exercise important influences on women's and men's access to and control over decisions, assets and resources, information, and knowledge both within the organisation and across our field operations. Our gender policy provides a guide to mainstreaming gender issues across our work in order to eliminate all negative economic, social and cultural practices that impede equality and equity of the sexes.

4.1 Financial Policy

All financial decisions, activities and plans are done in accordance with a set of procedures that form the basis of our financial policy.

4.2 Financial Planning

UMYDF has translated her strategic objectives into multi-annual plans that are drawn up in order to achieve her objectives. Within this framework, annual budgets are approved before the start of their respective periods.

4.3 Financial Management

The organisation exercises stewardship in the management of its financial resources, while carefully ensuring the reliability of its financial information.

4.4 Procurement Policy

UMYDF has and applies a procurement policy describing the approved procedures and supervision of the tendering and purchasing process.

4.5 Risk Management Policy

The organisation assesses internal and external risks that may prevent it from achieving its objectives carefully and regularly, and has put several measures in place to mitigate these risks.

4.6 Safety and Security Policy

UMYDF is committed to clear, applicable and proportionate security policy, protocols and plans, and has a Safety and Security Policy aimed at increasing the health, safety and security awareness of all staff.

4.7 Assets Management

The organisation demonstrates good stewardship of resources by ensuring proper procedures to guarantee the existence, maintenance and safety of all capital assets, such as: buildings, vehicle fleet and information technology equipment.

4.8 Fund Management

UMYDF manages her unrestricted and restricted funds in accordance with their intended purposes.

MS 5 Program Management, Stakeholder involvement and Relations

5.1 Project Design Standards

The organisation has a Project Design Standards Manual that sets out key procedures it follows in the design of new programmes including ensuring that they are evidence-based and the target community is closely consulted throughout the design process.

5.2 Project Management standards

The organisation has a Project Management Standards Manual that stipulates clear guidelines that must be followed in planning and implementing of project activities from inception to exit. The standards also require that all programmes and projects are in line with the strategic objectives of the organisation as set out in the Strategic Development Plan, and are responsive to community needs, mainstream sustainability, and implement orderly project exits.

5.3 Project Quality

The organisation ensures that all projects are carried out by competent personnel with appropriate technical competencies.

5.4 Evaluation and Learning

The organisation fosters a culture in which sharing experiences informs continuous self-evaluation, correction and improvement of operations, programming, processes, and people.

5.5 Transparency and Accountability

There are systematic and transparent mechanisms to ensure the UMYDF is accountable to the communities it serves.

5.6 Safeguarding Policy and Systems

UMYDF has a children safety and protection policy and has a clear and transparent system to prevent, address and respond to safeguarding concerns.

5.7 Advocacy

UMYDF engages in national and international advocacy in the implementation of her work.

5.8 Interacting with constituency

UMYDF fosters involvement of grassroots and local communities in the implementation of her work.

5.9 Networking

UMYDF proactively participates in sectoral and thematic networks.

6.0 Information sharing

UMYDF communicates in an orderly and transparent way with stakeholders about her work and performance.

6.1 Data protection

UMYDF makes herself responsible for protecting and

safeguarding her data and has all her employees and service providers sign non-disclosure agreements.

6.2 Information Disclosure Policy

UMYDF is transparent and makes information about its programmes and operations available to the public in accordance with an information disclosure policy.

6.3 Humanitarian Ethics

UMYDF is bound to observe international humanitarian

standards and principles.

6.4 Environmental Ethics

We ensure that natural resources are used wisely, waste is minimised and projects are environmentally friendly.

6.5 Complaints Mechanism Policy and Procedure

The organisation has a Complaints Mechanism Policy and Procedure that sets out guiding principles for handling of complaints.

6.7 Donor and Stakeholder Recognition Policy

The organisation has developed a Donor and Stakeholder Recognition Policy with standard practices and procedures for recognising different tiers of donors, partners, volunteers, and stakeholders.